Detailed Project Report
Ball Pen Making
—
Prepared on: 27 October 2026 · Prepared with Building Business DPR (buildingbusiness.in)
01 Project at a glance
- Total project cost
- ₹6.30 L
- Term loan from bank
- ₹4.10 L
- Promoter’s contribution
- ₹0.63 L
- Subsidy
- ₹1.58 L
- Sales · Year 3
- ₹0.00 L
- Profit after tax · Year 3
- ₹-4.04 L
- Average DSCR
- -3.73
- Break-even (% of capacity used)
- —
02 Promoter and unit
| Promoter name | — |
|---|---|
| Business / firm name | — |
| Legal form | Proprietorship |
| Address of the unit | — |
| Applicant category | General · Rural |
03 The project
Fill refills with ink, fix ball tips and assemble barrels and caps into ball pens.
| Main product or service | Ball Pen Making |
|---|---|
| Installed capacity per year (at 100%) | 10,000 units |
04 Market
- Students and schools
- Offices and banks
- Companies ordering promotional pens
- Stationery wholesalers and retailers
- Corporate gifting orders
- Government and institutional supply
05 Plant and machinery
| Item | Qty | ₹ | Total ₹ |
|---|---|---|---|
| Refill filling machine | 1 | 3,50,000 | 3,50,000 |
| Nib assembling machine | 1 | 2,00,000 | 2,00,000 |
| Pen centrifuge | 1 | 30,000 | 30,000 |
| Other hand tools (× 1 lot) | 1 | 20,000 | 20,000 |
| Total | 6,00,000 |
Pre-filled from: PMEGP sample project report — Pen mfg. (prepared by Udyami/Samadhan); DGFT – ITC(HS) 2022 import-export schedule (Notification 54 dated 9 Feb 2022, with annexures). Prices in older reports will have gone up — enter today’s quotations.
06 Raw materials
- Ball pen ink and ball tips — core of the refill
- Refill tubes — plastic tube
- Barrels, caps, front and back covers — bought moulded parts
- Packing material — parts and packing cost ₹120–150 per batch of 100 pens
07 Cost of project
| ₹ in lakh | |
|---|---|
| Plant and machinery | 6.00 |
| Contingency | 0.30 |
| Total fixed capital | 6.30 |
| Working capital margin | 0.00 |
| Total project cost | 6.30 |
08 Means of finance
| ₹ in lakh | % | |
|---|---|---|
| Promoter’s contribution | 0.63 | 10.0 |
| Subsidy | 1.58 | 25.0 |
| Term loan from bank | 4.10 | 65.0 |
| Total | 6.30 | 100.0 |
| Working capital loan (outside project cost) | 0.00 |
09 Key assumptions
| Selling price | ₹0 per units |
|---|---|
| Raw material & packing cost | ₹0 per units |
| Capacity used each year | 60% · 70% · 80% · 80% · 80% · 80% · 80% |
| Term loan interest rate (% a year) | 11% · 84 months (Moratorium 6) |
| Working capital method | Turnover method (RBI) · Working capital interest (% a year) 11% |
| Income tax rate | 25% |
| Yearly price and cost rise | 0% |
10 Production and sales
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Capacity used | 60% | 70% | 80% | 80% | 80% | 80% | 80% |
| Production (units) | 6,000 | 7,000 | 8,000 | 8,000 | 8,000 | 8,000 | 8,000 |
| Sales | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
11 Projected profitability
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Sales | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Raw material and packing | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Power and fuel | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Salaries and wages | 2.88 | 2.88 | 2.88 | 2.88 | 2.88 | 2.88 | 2.88 |
| Rent | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Administration | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Selling and distribution | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Repairs and maintenance | 0.13 | 0.13 | 0.13 | 0.13 | 0.13 | 0.13 | 0.13 |
| Insurance | 0.03 | 0.03 | 0.03 | 0.03 | 0.03 | 0.03 | 0.03 |
| Total cost of operations | 3.04 | 3.04 | 3.04 | 3.04 | 3.04 | 3.04 | 3.04 |
| Operating profit (EBITDA) | -3.04 | -3.04 | -3.04 | -3.04 | -3.04 | -3.04 | -3.04 |
| Depreciation | 0.95 | 0.80 | 0.68 | 0.58 | 0.49 | 0.42 | 0.36 |
| Preliminary expenses written off | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Interest on term loan | 0.44 | 0.38 | 0.31 | 0.25 | 0.18 | 0.11 | 0.04 |
| Interest on working capital | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Profit before tax | -4.43 | -4.22 | -4.04 | -3.86 | -3.71 | -3.56 | -3.43 |
| Income tax | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Profit after tax | -4.43 | -4.22 | -4.04 | -3.86 | -3.71 | -3.56 | -3.43 |
12 Cash flow
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Profit after tax | -4.43 | -4.22 | -4.04 | -3.86 | -3.71 | -3.56 | -3.43 |
| Depreciation | 0.95 | 0.80 | 0.68 | 0.58 | 0.49 | 0.42 | 0.36 |
| Cash accruals (PAT + depreciation) | -3.48 | -3.42 | -3.35 | -3.28 | -3.21 | -3.14 | -3.08 |
| Term loan repaid | 0.32 | 0.63 | 0.63 | 0.63 | 0.63 | 0.63 | 0.63 |
| Owner’s drawings | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Surplus after repayment | -3.80 | -4.05 | -3.98 | -3.91 | -3.84 | -3.77 | -3.71 |
| Cash and bank | -3.80 | -7.85 | -11.83 | -15.74 | -19.59 | -23.36 | -27.07 |
13 Projected balance sheet
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Capital (own + subsidy) | 2.21 | 2.21 | 2.21 | 2.21 | 2.21 | 2.21 | 2.21 |
| Reserves and surplus | -4.43 | -8.65 | -12.69 | -16.55 | -20.26 | -23.82 | -27.25 |
| Term loan outstanding | 3.78 | 3.15 | 2.52 | 1.89 | 1.26 | 0.63 | 0.00 |
| Working capital loan | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Total liabilities | 1.56 | -3.30 | -7.96 | -12.45 | -16.79 | -20.98 | -25.05 |
| Net fixed assets | 5.36 | 4.55 | 3.87 | 3.29 | 2.80 | 2.38 | 2.02 |
| Preliminary expenses not written off | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Current assets (stock and debtors) | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Cash and bank | -3.80 | -7.85 | -11.83 | -15.74 | -19.59 | -23.36 | -27.07 |
| Total assets | 1.56 | -3.30 | -7.96 | -12.45 | -16.79 | -20.98 | -25.05 |
14 Ratios and break-even
| Year | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Debt service coverage ratio (DSCR) | -4.01 | -3.00 | -3.22 | -3.47 | -3.77 | -4.12 | -4.55 |
| Break-even (% of capacity used) | — | — | — | — | — | — | — |
| Cash break-even | — | — | — | — | — | — | — |
| Average DSCR | -3.73 |
|---|---|
| Lowest DSCR | -4.55 |
| Payback period | — |
15 Depreciation
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Depreciation | 0.95 | 0.80 | 0.68 | 0.58 | 0.49 | 0.42 | 0.36 |
Written-down value method at Income-tax Rules block rates (building 10%, plant & machinery 15%, furniture 10%, computers 40%). Change them if your CA uses other rates.
16 Term loan repayment
| Year | Opening | Interest | Term loan repaid | Closing |
|---|---|---|---|---|
| 1 | 4.10 | 0.44 | 0.32 | 3.78 |
| 2 | 3.78 | 0.38 | 0.63 | 3.15 |
| 3 | 3.15 | 0.31 | 0.63 | 2.52 |
| 4 | 2.52 | 0.25 | 0.63 | 1.89 |
| 5 | 1.89 | 0.18 | 0.63 | 1.26 |
| 6 | 1.26 | 0.11 | 0.63 | 0.63 |
| 7 | 0.63 | 0.04 | 0.63 | 0.00 |
17 Licences and registrations
- Udyam registration
- GST registration
- Legal Metrology packaged-commodity registration (for packed goods)
- Trademark for your brand name (optional)
18 Government schemes that may apply
- Prime Minister's Employment Generation Programme (PMEGP)
- Pradhan Mantri MUDRA Yojana (PMMY) – Shishu, Kishor, Tarun, Tarun Plus
- Credit Guarantee Fund Trust for Micro and Small Enterprises (CGTMSE)
- Stand-Up India
19 Sources
- PMEGP sample project report — Pen mfg. (prepared by Udyami/Samadhan) — https://pmegp.msme.gov.in/Home/DownloadDocument?fileName=Documents/ProjectSampleReport/Pen_mfg._%28_Samadhan_Projects_%29.pdf
- DGFT – ITC(HS) 2022 import-export schedule (Notification 54 dated 9 Feb 2022, with annexures) — https://content.dgft.gov.in/Website/dgftprod/7d5fd1eb-ad39-4c99-b760-014223657469/Eng-Notification%2054%20dated%209%20Feb%202022%20ITC(HS)%202022%20_with%20Annexures.pdf
This report is a projection from the figures entered by the promoter. It is not a bank appraisal or a guarantee of a loan or subsidy. Check every figure with current quotations and your chartered accountant before submitting it.