Defence export authorisation

1. Item must fall in SCOMET Category 6 (Munitions List) or be one of nine firearm parts notified by MHA (barrel, cylinder, bolt, breech block, slide, firing pin, frame/receiver, extractor, hammer/striker)
2. Categories 6A007 and 6A008 need DGFT authorisation instead; some items go to DAE; Schedule 1 CWC chemicals prohibited
3. Exports of complete systems/platforms and ToT for civilian end use are not considered
4. Business-development exports only for manufacturers of non-lethal items in Appendix III, with manufacturing licence
5. Company registration on defenceexim portal (PAN, authorisation letter; IEC verified for export/import registration)

• Decision ordinarily within 04 weeks where stakeholder consultation is needed and 02 weeks where it is not
• Discrepancies communicated within 02 working days
• Open General Export Licence (OGEL): one-time licence for specified items/countries, valid two years
• Repeat orders (same item, country, entity, end use) need no re-consultation

1. Authorisation validity: general export till order completion; ToT/software/service 24 months or contract completion; re-export after repair 12 months; after testing/MRO 6 months; exhibition 6 months; demonstration/testing 12 months; tender/RFP 24 months; business development 24 months
2. Items sent for exhibition/tender/demo must return within the stated period, max 12 months; proof of import uploaded within 2 months
3. Stakeholder No Objection generally valid two years
4. Consultation: MEA for non-government end use, certain countries, complete systems, ToT; DRDO for listed 6A categories; DoS/ISRO for 6A011.c
5. Competent authority: Joint Secretary (DIP), DDP; disputes to Defence Export Steering Committee, then Raksha Mantri
6. Records kept 5 years; appeal to Secretary (DP) within 30 days of denial

• Copy of Purchase Order / Supply Order / Contract

Technical specification of the item(s)

• Undertaking in Appendix V(2)
• End User Certificate (EUC) in the prescribed proforma — Appendix IV(a) government-signed for complete systems/sensitive items; IV(b) for firearm parts and residual items; IV(c) for ToT/software/services
• EUCs from every entity in the supply chain (importer, buyer, intermediary, end user)
• Certified English translation of EUC if not in English (Notary/Embassy/Indian Mission)
• Original hard-copy EUC to DDP within 30 days of application (for complete systems/sensitive items and ToT)
• For firearm parts: copy of MHA manufacturing licence
• For ToT/software/services: Internal Compliance Programme and technology compliance plan; detailed description of technology level
• Exhibition: organiser's participation confirmation + Undertaking Appendix V(a)
• Tender/RFP: copy of tender requiring sample + Undertaking V(a)
• Demonstration/testing: justification + consent of testing agency + Undertaking V(b)
• Business development: manufacturing licence + Undertaking V(c)
• After testing/MRO: Bill of Entry, import licence + Undertaking V(d)
• Re-export after repair/replacement: earlier export authorisation, Bill of Entry, destruction certificate or buyer letter with PO/warranty, undertaking
• Export to foreign OEM for repair: original import licence, Bill of Entry, purchase order + Undertaking V(f)