Detailed Project Report
Cotton Swabs (Ear Buds)
—
Prepared on: 13 November 2026 · Prepared with Building Business DPR (buildingbusiness.in)
01 Project at a glance
- Total project cost
- ₹15.75 L
- Term loan from bank
- ₹10.24 L
- Promoter’s contribution
- ₹1.58 L
- Subsidy
- ₹3.94 L
- Sales · Year 3
- ₹0.00 L
- Profit after tax · Year 3
- ₹-5.77 L
- Average DSCR
- -1.61
- Break-even (% of capacity used)
- —
02 Promoter and unit
| Promoter name | — |
|---|---|
| Business / firm name | — |
| Legal form | Proprietorship |
| Address of the unit | — |
| Applicant category | General · Rural |
03 The project
Wind cotton onto sticks on an automatic machine and pack ear buds in boxes of 100.
| Main product or service | Cotton Swabs (Ear Buds) |
|---|---|
| Installed capacity per year (at 100%) | 10,000 units |
04 Market
- Households and parents of infants
- Make-up users
- Labs and clinics needing sterile swabs
- Grocery and modern retail
- Chemist shops
- Online marketplaces
05 Plant and machinery
| Item | Qty | ₹ | Total ₹ |
|---|---|---|---|
| Automatic cotton swab making machine | 1 | 15,00,000 | 15,00,000 |
| Total | 15,00,000 |
Pre-filled from: PMEGP sample project report — Cotton Swabs (prepared by Udyami/Samadhan); World Customs Organization – HS Nomenclature 2022, Chapter 56. Prices in older reports will have gone up — enter today’s quotations.
06 Raw materials
- Cotton — 12,500 kg a year at ₹250 a kg (full capacity)
- Spindle sticks (paper, plastic or wood) — 26,000 kg a year at ₹135 a kg
- Packaging material including boxes — ₹6 L a year
07 Cost of project
| ₹ in lakh | |
|---|---|
| Plant and machinery | 15.00 |
| Contingency | 0.75 |
| Total fixed capital | 15.75 |
| Working capital margin | 0.00 |
| Total project cost | 15.75 |
08 Means of finance
| ₹ in lakh | % | |
|---|---|---|
| Promoter’s contribution | 1.58 | 10.0 |
| Subsidy | 3.94 | 25.0 |
| Term loan from bank | 10.24 | 65.0 |
| Total | 15.75 | 100.0 |
| Working capital loan (outside project cost) | 0.00 |
09 Key assumptions
| Selling price | ₹0 per units |
|---|---|
| Raw material & packing cost | ₹0 per units |
| Capacity used each year | 60% · 70% · 80% · 80% · 80% · 80% · 80% |
| Term loan interest rate (% a year) | 11% · 84 months (Moratorium 6) |
| Working capital method | Turnover method (RBI) · Working capital interest (% a year) 11% |
| Income tax rate | 25% |
| Yearly price and cost rise | 0% |
10 Production and sales
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Capacity used | 60% | 70% | 80% | 80% | 80% | 80% | 80% |
| Production (units) | 6,000 | 7,000 | 8,000 | 8,000 | 8,000 | 8,000 | 8,000 |
| Sales | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
11 Projected profitability
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Sales | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Raw material and packing | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Power and fuel | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Salaries and wages | 2.88 | 2.88 | 2.88 | 2.88 | 2.88 | 2.88 | 2.88 |
| Rent | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Administration | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Selling and distribution | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Repairs and maintenance | 0.32 | 0.32 | 0.32 | 0.32 | 0.32 | 0.32 | 0.32 |
| Insurance | 0.08 | 0.08 | 0.08 | 0.08 | 0.08 | 0.08 | 0.08 |
| Total cost of operations | 3.27 | 3.27 | 3.27 | 3.27 | 3.27 | 3.27 | 3.27 |
| Operating profit (EBITDA) | -3.27 | -3.27 | -3.27 | -3.27 | -3.27 | -3.27 | -3.27 |
| Depreciation | 2.36 | 2.01 | 1.71 | 1.45 | 1.23 | 1.05 | 0.89 |
| Preliminary expenses written off | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Interest on term loan | 1.11 | 0.96 | 0.79 | 0.61 | 0.44 | 0.27 | 0.09 |
| Interest on working capital | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Profit before tax | -6.74 | -6.24 | -5.77 | -5.34 | -4.95 | -4.59 | -4.26 |
| Income tax | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Profit after tax | -6.74 | -6.24 | -5.77 | -5.34 | -4.95 | -4.59 | -4.26 |
12 Cash flow
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Profit after tax | -6.74 | -6.24 | -5.77 | -5.34 | -4.95 | -4.59 | -4.26 |
| Depreciation | 2.36 | 2.01 | 1.71 | 1.45 | 1.23 | 1.05 | 0.89 |
| Cash accruals (PAT + depreciation) | -4.38 | -4.23 | -4.06 | -3.89 | -3.71 | -3.54 | -3.37 |
| Term loan repaid | 0.79 | 1.58 | 1.58 | 1.58 | 1.58 | 1.58 | 1.58 |
| Owner’s drawings | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Surplus after repayment | -5.17 | -5.81 | -5.64 | -5.46 | -5.29 | -5.12 | -4.94 |
| Cash and bank | -5.17 | -10.98 | -16.61 | -22.08 | -27.37 | -32.48 | -37.42 |
13 Projected balance sheet
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Capital (own + subsidy) | 5.51 | 5.51 | 5.51 | 5.51 | 5.51 | 5.51 | 5.51 |
| Reserves and surplus | -6.74 | -12.99 | -18.75 | -24.09 | -29.04 | -33.63 | -37.89 |
| Term loan outstanding | 9.45 | 7.88 | 6.30 | 4.73 | 3.15 | 1.58 | 0.00 |
| Working capital loan | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Total liabilities | 8.22 | 0.40 | -6.94 | -13.85 | -20.38 | -26.54 | -32.37 |
| Net fixed assets | 13.39 | 11.38 | 9.67 | 8.22 | 6.99 | 5.94 | 5.05 |
| Preliminary expenses not written off | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Current assets (stock and debtors) | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Cash and bank | -5.17 | -10.98 | -16.61 | -22.08 | -27.37 | -32.48 | -37.42 |
| Total assets | 8.22 | 0.40 | -6.94 | -13.85 | -20.38 | -26.54 | -32.37 |
14 Ratios and break-even
| Year | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Debt service coverage ratio (DSCR) | -1.73 | -1.29 | -1.39 | -1.50 | -1.62 | -1.78 | -1.96 |
| Break-even (% of capacity used) | — | — | — | — | — | — | — |
| Cash break-even | — | — | — | — | — | — | — |
| Average DSCR | -1.61 |
|---|---|
| Lowest DSCR | -1.96 |
| Payback period | — |
15 Depreciation
| Year → (₹ in lakh) | 1 | 2 | 3 | 4 | 5 | 6 | 7 |
|---|---|---|---|---|---|---|---|
| Depreciation | 2.36 | 2.01 | 1.71 | 1.45 | 1.23 | 1.05 | 0.89 |
Written-down value method at Income-tax Rules block rates (building 10%, plant & machinery 15%, furniture 10%, computers 40%). Change them if your CA uses other rates.
16 Term loan repayment
| Year | Opening | Interest | Term loan repaid | Closing |
|---|---|---|---|---|
| 1 | 10.24 | 1.11 | 0.79 | 9.45 |
| 2 | 9.45 | 0.96 | 1.58 | 7.88 |
| 3 | 7.88 | 0.79 | 1.58 | 6.30 |
| 4 | 6.30 | 0.61 | 1.58 | 4.73 |
| 5 | 4.73 | 0.44 | 1.58 | 3.15 |
| 6 | 3.15 | 0.27 | 1.58 | 1.58 |
| 7 | 1.58 | 0.09 | 1.58 | 0.00 |
17 Licences and registrations
- Udyam registration
- GST
- Legal Metrology registration for packaged goods
- Barcode (GS1) for e-commerce and modern retail (report)
- IEC for import or export (report)
- Trademark for your brand (optional)
18 Government schemes that may apply
- Prime Minister's Employment Generation Programme (PMEGP)
- Pradhan Mantri MUDRA Yojana (PMMY) – Shishu, Kishor, Tarun, Tarun Plus
- Credit Guarantee Fund Trust for Micro and Small Enterprises (CGTMSE)
19 Sources
- PMEGP sample project report — Cotton Swabs (prepared by Udyami/Samadhan) — https://pmegp.msme.gov.in/Home/DownloadDocument?fileName=Documents/ProjectSampleReport/Cotton_Swabs_%28_Samadhan_Projects_%29.pdf
- World Customs Organization – HS Nomenclature 2022, Chapter 56 — https://www.wcoomd.org/-/media/wco/public/global/pdf/topics/nomenclature/instruments-and-tools/hs-nomenclature-2022/2022/1156_2022e.pdf
This report is a projection from the figures entered by the promoter. It is not a bank appraisal or a guarantee of a loan or subsidy. Check every figure with current quotations and your chartered accountant before submitting it.