ICS-MDA

Eligible Organisations

Events under the scheme can be organized by

1. a) Ministry of MSME and organizations under the Ministry
2. b) State/Central Government Organisations/Institutions; and
3. c) Registered Industry/Enterprise Associations
4. Conditions
5. The applicant organization should be suitably registered under the relevant Act (i.e., companies under the Companies Act, Societies under the Societies Act, etc.) with the primary objective of promotion and development of MSMEs.
6. The applicant organization should have regular audited accounts for the past 3 years.
7. Events, for which financial support under the Scheme is sought, must be from the list of approved exhibitions/ events/ buyer-seller meets finalized by the Ministry of MSME in each financial year.
8. Financial assistance to one applicant organization would normally be restricted to three events in a financial year. The Screening Committee may, however, recommend a relaxation of this condition for reasons to be recorded and allot more than 3 events.
9. The quantum of assistance shall only be supplemental in nature to the contribution of the organizer.
10. The Industry Associations/organizations are allowed to participate in a particular event continuously for 3 years. After participating in the particular event continuously for 3 years, they will be eligible to participate in the same event after a gap of 2 Years.
11. Selection of the participating units shall be based on the eligibility scorecard prescribed under the scheme (Annexure C) and in no case an MSME unit scoring less than 60 percent marks will be eligible for availing the benefits under the scheme. The applicant organization must satisfy itself in this regard before proposing the name of the MSME unit in the delegation and any discrepancy, if noticed later, shall be the sole responsibility of the applicant organization.
12. While selecting entrepreneurs/participants, the applicant organization should ensure that one MSME unit must not participate in more than 2 events in a financial year under the scheme.
13. The applicant organization should also ensure that the selection is done in a fair and transparent manner, taking into consideration factors like the track record, growth potential, export potential, etc.
14. In order to make representation in such events more inclusive and equitable, the following guidelines must be followed
15. Adequate representation would be given to SC/ST/Women/NER entrepreneurs in such events.
16. While selecting entrepreneurs as well as representative(s) of the participating units, priority should be given to persons who have not participated in such events earlier with a Government grant.

• Financial Assistance for Participation & Promotion: Reimbursement-based financial support for airfare, stall charges, duty allowance, freight, advertisement and publicity, entry/registration fees, and expenses for organizing or participating in international conferences, summits, workshops, and seminars.

• Documents required at the time of submission of application on the IC scheme portal

Budget estimate

• Copy of the Registration Certificate of the applicant organization (one-time requirement)
• Copy of Memorandum and Articles of Association (one-time requirement)
• Copies of Audited Balance Sheet, Profit & Loss Account or Income and expenditure Account of the applicant organization for the last 03 years
• Documents required for the settlement of claims for EPCs under the Foreign Trade Policy (FTP) of the Department of Commerce and organizations under the Ministry of MSME, are to be physically submitted to the IC Section, M/o MSME, and uploaded on the IC Scheme Portal.
• The second and final installment would be contingent upon the submission of the outcome report (as prescribed under the IC Scheme portal), Utilisation Certificate, and Chartered Accountant (CA) certified audit account statements including inter alia sources of funding) within 60 days from the date of completion of the event/activity
• A Certificate declaring that financial assistance has not been sought from another Ministry/Department is to be submitted.
• Udyam Registration Certificate of all participating MSME units to be submitted.
• The applicant organization must maintain with them all documents. These records as well as other documents connected with the release of the financial assistance from the Ministry must be maintained till a CAG Audit is conducted.
• Any other document(s) as sought by the Ministry of MSME.
• Documents required to be uploaded at the time of submission of claims on IC Scheme Portal for organisations not having EPC status
• Claim Form Duly filled and a copy certified by Chartered Accountant to be uploaded.
• List of participants along with score card (Annexure-A).
• Mandate Form duly filled up by Applicant Organization and verified by the concerned Bank (Annexure-B)
• Pre-receipt (Annexure-C).
• Certification from the association declaring that they have not sought financial assistance from another Ministry/Department for the claim submitted under the IC scheme. (Annexure-D)
• Udyam Registration Certificate of all participating MSME units
• Copy of the e-ticket complete in all respects with fare information on the e-ticket for air travel (For Physical Events)
• Original Boarding Pass [In case of multiple Boarding Passes, provisions of the Original Boarding pass of the destination city (host city of the event under consideration) is a must. In case of non-availability of original boarding pass for reasons to be conveyed in writing, a certificate from the airlines stating that the journey has been undertaken will be acceptable] (For Physical Event)
• Original Invoice along with receipt of Payment (original) for claiming stall charges, freight charges, advertisement and publicity charges, entry/registration fees, platform charges, Interpretation charges, etc.
• Any other document(s) as sought by the Ministry of MSME
• All documents should be self-attested/certified with a seal by the applicant organization.
• (All the above documents are to be submitted in original to the IC Section physically)