Building BusinessServices

Section 44

Quotation

Use it to give a customer your price and terms in writing before they place an order.

Your details

Your document

Template for general guidance; not legal advice. Check stamp duty and registration rules in your state. QUOTATION From: Your business name Your business address GSTIN: Your GSTIN (if registered) Contact: Business phone and email Quotation No.: Quotation number Date: Quotation date Valid until: Valid until To: Customer name Customer address Reference: Your enquiry reference / date Dear Sir/Madam, Thank you for your enquiry. We are pleased to quote as follows: Item / service: Item or service and specification Quantity: Quantity and unit Price per unit: ₹Price per unit (₹) Amount: ₹Amount (₹) GST: GST Terms and conditions: 1. Validity: This quotation is valid until Valid until. After this date, prices may change. 2. Delivery: Delivery time and place. 3. Freight and loading: Freight and loading. 4. Payment: Payment terms. 5. Warranty: Warranty. 6. An order is confirmed only when we receive your written purchase order (or signed copy of this quotation) and the advance, if any. 7. Any change in quantity, specification or delivery place may change the price. 8. This quotation is not a tax invoice. A tax invoice will be issued at the time of supply. We look forward to your order. For Your business name ______________________ Your name and designation

Know before you sign

  • A quotation is an offer. When the customer accepts it within the validity period, an agreement is formed. Under section 10 of the Indian Contract Act, 1872, an agreement is a contract when it is made by free consent of competent parties, for a lawful consideration and a lawful object.
  • Always write a validity date and say clearly whether GST is included or extra.
  • A quotation is not a tax invoice. Do not show a GST amount as if it were already charged.
  • Number every quotation and keep a copy. It helps you match orders, follow up and prove what price was offered.
  • For large or custom orders, take a written purchase order and an advance before you start work.
Sources (1)
  1. The Indian Contract Act, 1872 (Act No. 9 of 1872): sections 10 and 27 · 1872

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